ON-SITE CATERING INFORMATION
When you have a catered event in mind, please contact Bite Into Maine (BIM) as soon as possible. Even if you are not sure of all details such as exact date, location, and number of guests; planning early ensures a smooth process.
A FEW SUGGESTIONS TO HELP YOU GET STARTED
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Review our menu and packages online to get a better idea of whether Bite Into Maine is a good fit for your event.
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Fill out the contact form linked above or send us an email at catering@biteintomaine.com.
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Schedule a consultation if needed. An event consultation is recommended for events with complex logistics or unusual locations. Fill out the contact form or send us an email to schedule a consultation or site visit.
MENU PLANNING
& PRICING
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Our menus feature offerings to meet a wide range of preferences and dietary requirements. Please advise BIM of all dietary restrictions that require accommodation.
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Note: BIM is not an allergen-free facility; guests with severe allergies should be alerted to maintain safety. Every effort will be made to accommodate all dietary issues while maintaining seamless service.
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List pricing includes disposable service ware and paper plates (a quote can be provided for alternate serviceware). Prices are subject to change based on meeting guest minimums and product availability.
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We cannot serve alcoholic beverages but we can provide you with names of several licensed bar servers.
CONFIRMATIONS, REVISIONS,
& CANCELLATIONS
GUEST COUNTS
& GUARANTEES
Confirmations: A catering estimate is provided upon placing an order. Please review the estimate for accuracy including the date, time, menu selections, guest attendance, and additional details.
Revisions: Please request a revised estimate revision or contact us immediately to update needed information. Final revisions are due 21 days prior to the event.
Cancellations: Cancellations are due a minimum of 21 days prior to the event. (Note: 50% deposit is non-refundable.)
A guest attendance estimate is provided upon booking an event. The guaranteed or final guest count is due 21 days prior to the event. If no guarantee or final guest count is provided, your estimated attendance becomes your guarantee. Final billing is based on your guarantee or actual guest attendance, whichever is greater.
Last minute event needs are inevitable, and we make every effort to accommodate your requests. Menus and list pricing are based on minimum guest counts and meeting our planning deadlines. Your final event confirmation will include requested revisions and pricing may need to be updated to accommodate your needs.
EVENT PAYMENT
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A non-refundable deposit of 50% must be received prior to the execution of your contract.
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Accepted forms of payment are check, cash, or ACH.
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A final payment for balance is due two weeks prior to your scheduled event.
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A gratuity fee 18% will be added to your bill.
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Maine sales tax of 8% will be added to your bill. (If you are a tax-exempt organization,
please submit a copy of your tax-exemption certificate when booking your event.)
OFF SEASON RATES (Oct 16-May 14) ON-SITE FEE
Weekdays Monday- Thursday $250
Weekends Friday-Sunday $500
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HIGH SEASON RATES May 15-Oct 15
Weekdays Monday-Thursday $500
Weekends Friday-Sunday $1,000
FOOD TRUCK ON-SITE FEES
ACCOMODATING OUR FOOD TRUCK
BIM will be provided with unrestricted access to the venue at least two hours in advance of the start time and one hour after the end time for clean-up. BIM will be responsible for any trash used in the service throughout the event.
Our food truck requires a 20 AMP power source within 50’ of location or we will use our silent electric generators. Client will make all necessary arrangements, at client’s expense, to arrange for access to power.
Our food truck needs a minimum of 40 feet and truck access to be trailered in.
SERVICE STAFF
Service staff will be included in the estimate, and includes a five hour window with 2 hours for setup, 2 hours for service, and one hour for breakdown.
On-site appearances are priced for self-service except for the soup stations; servers may be added for an additional fee.
If service hours need to be extended, please let us know so we can include in the estimate any staff costs for the additional time.
CATERING EQUIPMENT
We provide catering equipment for charcuterie boards and soup stations. All catering equipment will be removed at the conclusion of your event. If there is leftover food, we will leave you with disposable trays/packaging that do not need to be returned.
